Is Your Google Workspace Sufficiently Protected?

If you’re using Google Workspace (formerly G Suite) to run your business, you should know Google is not responsible for backing up your created data. Although Google Workspace offers protection against hardware failures and system crashes, it lacks adequate safeguards to mitigate risks associated with user errors, malicious activities, and data loss caused by third-party applications. Instances where team members accidentally or intentionally delete or manipulate company files or emails can lead to irreversible data loss.

Limited protection against ransomware.

Google follows a shared responsibility model, where the security of your Google Workspace account is ultimately your responsibility. Without implementing appropriate security measures, your data is at risk of being compromised by ransomware attacks and other cyber threats.

Lack of point-in-time and granular recovery.

Google Workspace lacks crucial features like point-in-time recovery and granular recovery, which are essential for effectively addressing ransomware attacks or extensive data corruption incidents. The absence of a point-in-time recovery option hinders the ability to restore data to a specific moment in time, while the lack of granular recovery makes it challenging to recover individual emails, documents, or spreadsheets without impacting other data within the workspace.

Insufficient Protection against Insider Threats.

Despite the implementation of security measures by Google Workspace, insider threats remain a concern. Authorized users, including employees and contractors, have the potential to intentionally delete or manipulate data, circumventing the native backup solution’s protective measures and resulting in data loss. The existing safeguards within Google Workspace are insufficient in fully mitigating the risks posed by insider threats.

While Google stores multiple copies of your data and the chances of losing it are slim, the company does not take responsibility for data loss. Below is the link to the disclaimer on the terms of service you agreed to when you signed up to use Google’s services.

Google Terms of Service

ATZO Cloud Plus Safeguards Business Data in Google Workspace

What Does Google Workspace Protection by ATZO Cloud Plus Includes?

Backup and Recovery

Point-in-time recovery. You can always restore from previous backups – regardless of what happened to the most recent one.

Quick search. Quickly find and restore needed items with metadata (e.g. searching by file names in Drive, Calendar, Contacts and Gmail) and full-text (in email body copy) search capabilities.

Flexible restore options. Choose the recovery granularity: from single-user items (e.g. emails, attachments) to a user’s entire Drive or Gmail data.

Scheduled and on-demand backups. You can set scheduled backups or perform backups on-demand, whenever needed.

Automatic protection of new users and Drives. Automatically detects new Google Workspace users and Team Drives. With the ability to apply backup plans to all users and Team Drives, you can ensure all newly added items are safe.

Backup health monitoring and reporting. Quickly review the health of your backup operations (per single client or for all clients in one view) and receive backup infrastructure health reports, notifications, and critical alerts.

Data Integrity and Security

Blockchain-based notarization for Drive. Validation that backed up Drive files are unchanged.

End-to-end encryption. All traffic is encrypted in transit using the Transport Layer Security protocol while AES-256 is used to encrypt data at rest.

Security management system. Complies with key international security standards (e.g. GDPR, HIPAA) and has received certifications like ISO 27001 and ISO 9001.